MEETINGS - Vocabulary

A.G.M. Annual General Meeting

Absentee Person not at the meeting, not present
Agenda Written list of points to be discussed at a meeting
Alternative Choice of two or more possibilities
Attendee Participant or person attending a meeting
Ballot System of secret voting; voters place their ballot-papers in a ballot-box
Casting vote Deciding vote, usually by the Chairman, when votes are in equal number.
Chairman/chairperson The person who conducts the meeting.
Clarify Make something clearer by giving more information.
Conference Formal meeting for discussion or exchange of views
Conference call Telephone call between three or more people in different places
Consensus General agreement
Deadline Future date at which something must be done
Decision Reach a conclusion or resolution concerning future action
I-conference A meeting or discussion between two or more people via the Internet.
Interrupt Stop a person who is speaking in order to say or do something.
Item A separate point for discussion on an agenda
Main point What is most essential
Minutes A written summary of the proceedings at a meeting
Objective What is aimed at, what one wants to achieve or obtain.
Point out Draw attention to something e.g. point out an increase in demand
Proposal A course of action put forward for consideration; to make a proposal.
Proxy vote A vote cast by one person for another
Recommend Advise a course of action; make a recommendation
Show of hands Raised hands to express agreement or disagreement in a vote
Summary A brief statement of the main points
Task A piece of work to be done; to assign a task to somebody
Unanimous In complete agreement
Videoconference Conference linking people in different locations by satellite, TV etc.
Vote Express one's agreement or disagreement; to cast a vote.